AI readiness assessment
An AI readiness assessment from INNOVA Consult in Ottawa gives you a map of your processes, a Workflow OS score for each one and a ranked plan of what to automate first. Maksym Stepanenko runs it with your process owners, and it starts with a note about the work that takes the most hours.
Northstar Professional Services is a fictional 30-person firm. Every number is what the engine computes for it.
What is assessed
Five things, for every process you name. Each feeds the factors the score is built from.
| Looked at | What we record | Score factors |
|---|---|---|
| The process | Its steps, roles, systems and hand-offs, as the people who do the work describe them. | Process standardization, exception predictability |
| Volume | Cases a month and the minutes each one takes, which give the staff hours. | Labour and time, transaction volume |
| Data | What data exists for each step, where it lives and what state it is in. | Data readiness, system and integration readiness |
| Rules | How fixed the decisions are, and how often a case falls outside them. | Rule clarity, repeatability |
| Risk | What goes wrong when a step fails, and which steps a person must approve. | Risk penalty |
How the score works
Fourteen factors in three groups, minus a risk penalty. Every number on the screen shows the reason behind it, so a process owner can challenge it.
Value × 0.50+ Feasibility × 0.30+ Fit × 0.20− Risk penalty
What you receive
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Opportunity map
Every process placed by staff hours and score, so the first two or three stand out.
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Implementation plan
Five phases, with an owner, effort, dependencies and acceptance criteria for every task.
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Impact estimate
Staff hours and cost today against the projected figures, from stated assumptions.
For a funding application
A funded AI adoption project is judged on what it changes. The assessment gives the application a measured baseline: staff hours, cases and errors per process today, and the projected figures the project will be measured against.
Who does the work
Maksym Stepanenko leads and does the work; specialist contractors are brought in when a project needs them.
In business since 2012. INNOVA Consult has been a federal corporation since 2023. Based in Ottawa; we work with companies across Ottawa–Gatineau and remotely across Canada.
Questions
How long does an assessment take?
The written scope states it before work starts. It depends on how many departments and processes are mapped and on how soon the people who do the work can take part in the interviews and the workshop.
Do we need to share our data?
The assessment needs descriptions of the work: departments, roles, systems, processes, volumes and minutes per case. Scoring, design and ROI run without AI. Your workspace is saved on INNOVA’s server, which is outside Canada, so we open one with your information only after your written approval.
Is the AI review required?
It is optional. With it on, the description you paste goes to an external AI model outside Canada and comes back as a draft process model for you to review; with it off, a rules engine drafts the process model. Scoring, design and ROI run without AI either way.
How is the assessment priced?
From the written scope: the number of departments and processes to map, the interviews and the workshop. The quote comes in writing before any work starts, and it covers the assessment only, so you decide on a build afterwards.
What happens after the assessment?
You choose the first two or three processes to act on. The usual next step is a proof of concept on your historical data, so you know it works before a build budget is committed. The plan is yours and stays independent of any single vendor, including us.
Tell us which processes take the most hours.
We reply in writing with how the assessment would be scoped.
Write to us AI consulting and implementation
Maksym Stepanenko, founder, in business since 2012. Products in public use, one of them in the App Store.